Bayspark — Auto-draft repair orders in seconds, on the shop systems you already use

Already in production

Running every day at independent shops

Multi-location independent auto repair groups across 33+ shops in 4 states use Bayspark to draft estimates, surface upsells, and turn more cars per advisor.

24 locations · FL · GA · NC · TX · European specialists

Our advisors used to spend hours every day writing quotes. With Bayspark they take seconds. The suggested-parts feature has bumped our revenue close to 20% — work we used to forget to quote now gets added with one click.

Darko K. · Owner, Eurofed Automotive · eurofedautomotive.com

9 locations · Greater Atlanta · German & performance since 2003

Even complicated quotes take only seconds now. The techs always have every part they need queued up for the job, so they're finishing more cars on time. Productivity is up across the whole shop.

Alen A. · Owner, Solo Motorsports · solomotorsports.net

The math

Your advisor's most expensive minute

A service advisor writes 8–15 ROs a day. Each one is 5–10 minutes of typing labor times, looking up part numbers, and pricing. Bayspark replaces that with a 30-second review.

Without Bayspark

Advisor types the VIN into their labor catalog to decode the vehicle
Searches the labor estimator for "front brake pads"
Reads off Front, Both Sides: 1.0 hour
Types the labor row into the SMS: description + hours
Switches to their parts supplier, searches for the part number, copies the price back
Realizes they should mention brake fluid flush. Adds another line. Re-totals.
Total: 5–10 minutes per RO, 15 ROs a day, 30+ ROs across two advisors
One typo = wrong quote = unhappy customer

With Bayspark

Advisor opens the Bayspark side panel in their shop system
Types customer name, VIN, and "front brakes squeaking"
Vehicle decodes, labor times pull, parts price — automatically, in seconds
Draft appears with labor, parts, and a list of upsells the advisor's best self would catch ("brake fluid flush — must do at this mileage")
Advisor ticks the upsells worth quoting, clicks Create Draft, RO lands in the SMS
Total: 30 seconds per RO + extra revenue from upsells that would have been missed

How it works

Three inputs. One priced draft.

Bayspark lives as a Chrome side panel inside your shop management system. Your advisor never leaves the tab they're already on.

Type three things

Customer name, VIN (or plate + state), and the customer's concern in plain English. The side panel pre-fills any data already visible on the current SMS page.

Bayspark gathers

VIN decoded, vehicle identified, labor times pulled, parts priced — all in parallel, in seconds. Your shop's canned jobs and existing rates are honored first, before any outside source.

Draft lands in your SMS

A populated draft estimate appears in your shop system with customer, vehicle, concern, labor lines, parts, and total — plus a short list of "while-you're-in-there" upsells your advisor can promote with a checkbox. Review, edit anything, click Start RO when ready.

What's in the draft

More than a typed-up estimate

Every draft Bayspark surfaces is structured for the advisor's review — not a black-box output. They see the work, the alternatives, and the upsells before clicking Start RO.

"While you're in there" recommendations

For every primary job, Bayspark surfaces the upsells your best advisor would suggest — brake fluid flush with a pad-and-rotor job, serpentine belt with an alternator, water pump with a timing chain. Tiered by priority: must-do, strongly recommended, consider. The advisor decides what to quote.

One-click upsell promotion

Each recommendation has a checkbox. Tick the ones you want, click Create Draft, and they land as real services on the RO — labor lines, parts placeholders, and notes — without retyping. The advisor sees the running cost impact in real time as they check boxes.

Mileage-aware scheduled maintenance

Type the current odometer reading and Bayspark surfaces the OEM-published service intervals that are due now — 60K service, 90K service, the long-tail stuff customers forget. Grouped as a separate section so the advisor can pitch them or skip them as a unit.

Multi-source labor quotes

When labor data from different sources disagrees, your advisor sees every quote side by side and picks one. Bayspark never silently averages or hides a source — shops shouldn't trust black-box composition of pricing inputs, they should see the inputs and choose.

Free-text concerns, not menus

Your advisor types the customer's actual words — "front brakes squeaking," "60K service," "P0420 code, runs rough on cold start." Bayspark figures out which operations that means, looks them up, and prices them. No dropdown gymnastics, no "operation not found" dead ends.

Drafts only — never finalizes

Bayspark only writes to your SMS's draft / unscheduled-estimates queue. It never clicks Start RO, never sends to the customer, never charges. The advisor stays in control of every transition that changes the financial state of an order.

Why Bayspark

The differences that matter on the shop floor

A handful of AI tools now claim to write estimates faster. The questions that decide which one your shop should actually run on are about depth, control, and where the work happens. Here's where Bayspark draws the line.

Native in your SMS, not beside it

Bayspark drafts directly inside your shop management system — same tab, same workflow. No separate window your advisor has to switch between, no copy-paste between tools, no second login. Other AI estimators sit next to your SMS and make you bridge them by hand. Your advisor stays exactly where they already work.

VIN-deep, not corpus-deep

Bayspark pulls labor catalogs and parts data per VIN, from the same OEM-aligned sources your senior advisor would check by hand. We don't approximate the price for your specific car by averaging "similar" jobs from a pool — that approach falls apart on European, performance, and long-tail vehicles where the right answer comes from the catalog for that exact car, not a generalization.

The advisor sees the math

When labor sources disagree on a job, your advisor sees every quote side by side and picks one. Bayspark never hides a disagreement behind a single confident number. Black-box pricing becomes a real problem the moment the customer asks "why does this say 1.4 hours but my last shop said 0.9?" — your advisor should have the answer in front of them, not buried inside the tool.

Drafts only — enforced, not optional

Bayspark only writes to your draft / unscheduled-estimate queue. It never clicks Start RO, never sends to the customer, never charges. Every transition that changes the financial state of an order stays with your advisor. This is a hard rule baked into the software — not a setting that can be accidentally flipped or socially engineered into being flipped.

Your canned jobs come first

Before checking any outside catalog, Bayspark searches the canned jobs your shop has already built and priced. Your numbers, your rates, your conventions. Outside sources only fill the gaps you haven't already cataloged — so the pricing discipline you've spent years building doesn't get silently overwritten by an outside average.

Built around the advisor, not over them

Bayspark is a copilot, not an autopilot. Every recommendation arrives with the marginal cost, the parts you'd need, and a one-line technical rationale your advisor can defend out loud when the customer asks "why are you suggesting this?" The advisor decides what gets quoted, what gets dropped, and what gets edited — every time.

Fits your stack

Works with the systems you already use

Bayspark sits on top of your existing software stack. No data migration. No switching costs. No new vendor your advisor has to log into.

Shop management systems

Shop-WareLive TekmetricComing Q3 Shop MonkeyComing Q3 AutoLeapOn the roadmap Mitchell1 Manager SEOn the roadmap ProtractorOn the roadmap

Don't see yours? Tell us — if your shop uses it, we'll prioritize it.

Data & supplier integrations

Your labor catalogflat-rate hours Your parts supplierSKUs & pricing VIN decodingvehicle ID Plate-to-VINno VIN needed OEM service schedulesmileage upsells Your canned jobsyour rates, first

Built to integrate with the major auto-data and supplier networks the industry runs on. Talk to us about your specific stack.

Pricing

Pays for itself by Wednesday

At $25/hr advisor wages and 5 minutes saved per RO across 15 ROs/day, every plan returns the subscription within the first week of the month.

Starter

$199 / mo

For single-shop independents getting started.

Up to 200 auto-drafts / month
1 location
Email support, 24-hr response
Audit log + accuracy reports
14-day free trial

Start free trial

Growth

$399 / mo

For busy single-shop independents.

Up to 1,000 auto-drafts / month
1 location, unlimited advisors
Priority Slack support, 4-hr response
Custom Canned Jobs onboarding
Concierge concern-parser tuning

Start free trial

Multi-location

$399 / mo per location

For groups with 2+ shops.

Unlimited auto-drafts
Central admin dashboard, SSO
Dedicated customer success manager
Quarterly business reviews
99.5% uptime SLA

Contact sales

FAQ

Common questions

Does Bayspark replace my shop management system?

No. Bayspark is an add-on that sits on top of the SMS your shop already runs. It doesn't replace anything — it makes your existing system faster to use. Your data stays where it is.

Which shop management systems does Bayspark support?

Live today: Shop-Ware. Coming Q3: Tekmetric, Shop Monkey. On the roadmap: AutoLeap, Mitchell1 Manager SE, Protractor. If your shop runs on something else, tell us — we prioritize based on real shop demand, so an email moves your SMS up the queue.

What does my advisor actually need to do?

Open the Bayspark side panel from any tab in your shop management system, type three things (customer, VIN, concern), review the proposed draft, and click Start RO. Your advisor stays in the SMS the whole time.

How accurate are the labor times and parts?

Labor times come from the same flat-rate sources your shop already trusts — VIN-keyed, not generic. Parts come from supplier catalogs your shop already orders from. Bayspark doesn't invent prices; it surfaces the same numbers your advisor would look up by hand, faster. When multiple sources disagree, we show all of them and let your advisor pick.

What about my shop's existing Canned Jobs?

Bayspark searches your SMS's canned jobs first. If a job matches the concern, we use your shop's labor rate, parts list, and pricing conventions. Outside data only fills the gaps your shop hasn't already cataloged.

What are these "recommendations" — is it just a checklist?

No. Each recommendation is paired to a primary operation and carries the marginal labor hours, the parts you'd need, and a one-line technical rationale ("rotors at this mileage are typically out of spec, replace alongside pads"). The advisor sees them tiered as must-do / strongly recommended / consider, ticks the ones to quote, and they become real services on the RO when they click Create Draft.

Can it auto-send estimates to customers?

No, by design. Bayspark only creates drafts. Your advisor reviews and clicks Start RO. Sending to the customer happens through your SMS as it always has — Bayspark never charges, never sends, never finalizes.

Does it work with license plates instead of VINs?

Yes. Type the plate + state and we'll do the plate-to-VIN lookup behind the scenes, then decode normally.

What credentials do I need to get started?

Your shop management system's advisor login. Bayspark handles the rest — we wire in the labor and parts data sources during onboarding so your advisor never sees another login screen.

Is it safe with my customer data?

Bayspark is a pass-through. Customer PII stays in your SMS. We persist only audit events — timestamps, location IDs, and VINs — for accountability and quality tracking. Credentials are stored in AWS Secrets Manager, KMS-encrypted, never in our database.

From VIN to priced draft RO in 30 seconds.